Mega Parent Teachers Meeting 2025 Agenda, Schedule, Guidelines, Action Plan, Activities

AP Mega Parent Teachers Meeting PTM 2.0 Action Plans, Agenda, Guidelines

AP Mega Parent Teachers Meeting : AP State Govt. is very keen to implement various activities at school level. For this, Department of School Education is planning Mega Parent Teachers Meetings 2025 on 10th July 2025 at school level. Detailed agenda, guidelines, schedule, action plan, activities to be done during meeting, model invitation at school level are given below.

Imp: Download Mega Parents Grants Utilisation Certificate form Click Here

A step towards to school for the future of their kids AP School Education Department seeking cooperation from parents of students and requesting to presence during Mega Parent Teachers Meeting which will be conducted on 10th July 2025.

AP Mega Parent Teachers Meeting Agenda, Schedule, Guidelines 2025

Key features of Mega PTM 2.0:

Teachers will provide Holistic Progress Cards to the parents, offering insights into each child’s strengths and areas for support.
Public meetings led by Head Masters will highlight the school’s academic performance, infrastructure gaps, and action plans.
Fun activities and games will foster fellowship among parents and stakeholders.
Success stories of students(Shining Star) and schools will be celebrated.

As Part of the Event:

The Rashtriya Bala Suraksha Karyakram (RBSK) will conduct health screenings, providing Health Booklets for each child, to be tracked for the next five years.
Activities include family photo booths, dream walls, positive parenting sessions, Green Passport as part of Ek Ped Maa ke Naam,
LEAP app is made available for interested students to get registered their names and details for supply of saplings.
Mental health and anti-drug awareness messages, and interactive sessions on child progress.

Action Plan for Mega PTM at School & Programme Schedule

Here, we provide detail hour wise schedule which include Agenda Item, Action Plan. Headmaster of concerned school, who is going to conduct Mega Parent Teacher Meetings(PTM) at school should follow the schedule as stated in the following table.

Mega PTM 2.0 Primary Schools Minute to Minute Schedule

Here we are providing minute to minute agenda for Mega PTM 2.0 for Primary Schools.

Time	Duration	Agenda Item				Lead by
9:00 am to 9:30 am	30 Min	1.Welcoming Parents, Philanthropists, old students, SMC members, People’s representatives, officers from the department. 2.Open house Photo Booth (one photograph of each student with Parents). 3.All parents will be Seated along with their students in their respective Classrooms. 4.PublicRepresentatives, Philanthropists and Alumni will be seated in the HM room.				HM/Principal/Teacher/ SMC Chairman Members/Students PET / Teacher / Identified Student volunteers.
9:30 am to 10:30 am	60 Min	1.One on one interaction (Class teachers will discuss the Holistic Progress Report Card & Health Card of each student with their respective Parents in the designated desk in the corridor). 2.The other students and parents would be seated inside the classrooms and would be engaged by the class leader in activities like watching videos through TV/IFPs. (like Thalliki Vandam, Good touch – Bad touch, Positive Parenting, Mana badi magazine, etc, links will be shared to all schools)				Class Teacher / Subject Teacher and Parents
10:30 am to 10:50 am	20 Min	Competitions for the parents would be conducted: 1.For Mothers: Rangoli / Lemon and spoon / Musical Chair 2.For Fathers: Tug of war				All Interested parents
10:50 am to 11:00 am	10 Min	Proceeding to Main dais				Parents, Teachers, Students, SMC and all other invitees.
Common Meeting Agenda
Note: Identiﬁed person should record a 30 seconds video and 2 photographs for the purpose of documentation while the main meeting is going on.						Responsible person identified by the HM
11:00 am to to 12:35 pm (95 mins)	1	Invitation– Philanthropists, representatives, dais.	Welcoming donors, shining stars	theparents,SMC, lumni,people’s and other invitees to the	5 Min	Identified Active Mother
	2	Prayer – “Maa Telugu Thalliki.” State song			5 Min	Identified trained Team
	3	ThallikiVandanam–Oﬀeringﬂowersand Namasakaram to feet of the mothers.			10 Min	Student should perform.
	4	Report on status of feedback and suggestions given in previous PTM, including academic performance, infrastructural gaps and action taken.			10 Min	School Head
	5	Speech by the two best students (School Toppers)			10 Min	Identified Students
	6	Reading of the two best writeups by the mothers.			10 Min	Identified through best writeups
	7	Speech by the one Alumni			5 Min	Identified Old Students
	8	Message by the Chief Guest			15 Min	Chief Guest
	9	Open house Question and answer session for students			10 Min	Chief guest will answer the students
	10	Announcement of Green Passport as part of “Ek Ped Maa Ke Naam”Initiative and distribution of plants.			5 Min	Chief Guest
	11	Pledge by all Parents, Invitees, Teachers and all stakeholders present in the meeting			5 Min	Identified Mother
	12	Vote of Thanks (Vandana Samarpana)			5 Min	SMC Chairman
	13	Dokka Seethamma Madhyahna Badi Bhojanam (Mid day meals) – For all Invitees for Government Schools and common lunch for private schools.				All Parents, Invitees, Donors, SMC, and Students

MEGA PTM 2.0 High Schools Minute to Minute Schedule

Here we are providing minute to minute agenda for Mega PTM 2.0 for High Schools.

Time	Duration	Agenda Item		Lead by
9:00 am to 9:30 am	30 Min	1. Welcoming Parents, Philanthropists, old students, SMC members, People’s representatives, officers from the department. 2. Open house Photo Booth (one photograph of each student with Parents). 3. All parents will be Seated along with their students in their respective Classrooms. 4. Public Representatives, Philanthropists, Shining Stars and Alumni will be seated in the HM room.		HM / Principal / Teacher / PET / Identified Student volunteers.
9:30 am to 11:00 am	90 Min	1. One on one interaction (Class teachers will discuss the Holistic Progress Report Card & Health Card of each student with their respective Parents in the designated desk in the corridor). 2. The other students and parents would be seated inside the classrooms and would be engaged by the class leader in activities like watching videos through TV/IFPs. (like Thalliki Vandam, Positive Parenting, Mana badi magazine etc, links will be shared to all schools)		Class teacher/ subject teacher and Parents
11:00 am to 11:20 am	20 Min	Competitions for the parents would be conducted: 1. For Mothers: Rangoli / Lemon and spoon / Musical Chairs 2. For Fathers: Tug of war		For interested parents
11:20 am to 11:30am	10 Min	Proceeding to Main Dais		HM / Teachers/ Parents / Students / Staff/ SMC Chairperson – Members / all Invitees
Common Meeting Agenda
Note:		Identified person should record a 30 seconds video and 2 photographs for the purpose of documentation while the main meeting is going on.		Designated person
11:30 am to 1:00 pm (90 Mins)	1	Invitation – Welcoming the parents, SMC, Philanthropists, donors, alumni, people’s representatives, shining stars and other invitees to the dais.	5 Min	Identified Active Mother
	2	Prayer – “Maa Telugu Thalliki.” State song	5 Min	Identified trained Team
	3	Thalliki Vandanam – Offering flowers and Namasakaram to the feet of the Mothers.	5 Min	Students Should perform
	4	School progress report including the action taken on the feedback of previous mega PTM by HM	10 Min	School Head
	5	Speeches by the two best students (one shining star / one topper student).	5 Min	Identified teacher
	6	Reading of the two best writeups by the mothers.	10 Min	Selected Mothers for best writeup.
	7	Speech by the one Alumni	10 Min	Identified Old Student from the respective school
	8	Say no to Drugs (Pamphlet reading out by student)	5 Min	Selected Student
	9	Speech on Cyber awareness.	5 Min	Selected Student
	10	Message by the Chief Guest	5 Min	Chief Guest
	11	Open house for question and answers session for students.	10 Min	Chief Guest will answer the students
	12	Announcement of Green Passport as part of “ Ek Ped Maa Ke Naam” Initiative and distribution of plants.	5 Min	Chief Guest
	13	Pledge by all Parents, Invitees, Teachers and all stakeholders present in the meeting	5 Min	Identified Mother
	14	Vote of Thanks (Vandana Samarpana)	5 Min	SMC Chairperson
	15	Serving of Dokka Seethamma Madhyahna Badi Bhojanam to Government schools and common lunch for private schools to all invitees.		For all Invitees

Detailed Guidelines for Headmaster for Conducting the Mega PTM:

Mega PTM: A Key Event to Strengthen School-Parent Relationships

The Mega Parent-Teacher Meeting (PTM) is a crucial event designed to foster strong connections between parents, teachers, and the school. Follow these detailed guidelines for a successful execution.

Mega PTM 2.0 Meeting 2025 Important Downloads

Mega PTM 2.0 Meeting Circular Click Here
Minute to minute Schedule High Schools Click Here
Minute to minute Schedule Primary Schools Click Here
Mega PTM 2.0 meeting invitation Click Here

1. Planning Stage (5-7 Days Before PTM)

Discussion and Planning with SMC & Teachers

Organize a meeting with the School Management Committee (SMC) and staff to discuss all activities as outlined in the state-mandated Minute-to-Minute Program. Strictly adhere to the plan.

Committee Formation

Establish various committees, assigning clear roles to SMC members, staff, and students. Key committees include:
Invitation & Reception
Budget & Purchase
School Beautification
Environmental Safety
Student Progress Reports
Stage & Audio-Visual Setup
Seating Arrangement
Cultural & Sports
Food & Water
Discipline & Parking
Press & Media
Medical Support (New)

Roles and Responsibilities

Each committee must have a lead and conduct regular coordination meetings to ensure smooth functioning.

2. Preparatory Stage (4-1 Days Before PTM)

Invitation & Reception Committee

Invitation Preparation: Students will create personalized invitation cards for their parents and special guests, guided by their class teachers. Provide necessary materials in advance.
Invitation Distribution: Ensure all parents, SMC members, donors, and alumni receive their invitations, both manually and digitally. The School Head will update invitee details in the PTM online module and send SMS reminders.

Digital Invitations & Announcements

Download and share digital copies of the Mega PTM program via WhatsApp. Regularly remind students about the event during school assemblies.

Budget & Purchases

Prepare a comprehensive budget from the School Composite Grant and exclusive PTM funds. Keep detailed records of all expenditures for transparency.

3. Campus Beautification

Pathways and Entrances

Decorate the campus with flower arrangements, banners, and traditional elements like toranaalu. Ensure clear signage and a welcoming environment from the entrance to key event areas.

Greenery and Maintenance

Coordinate with staff and students to plant and maintain greenery around the campus. Touch up any dull-looking areas with fresh paint, focusing on high-visibility spots.

Classroom Decoration

Teachers and students will clean and decorate classrooms with motivational quotes, student artwork, and vibrant posters. The best-decorated classroom will receive special recognition.

4. Welcome Arrangements

Welcome Desk

Set up a welcoming desk with floral arrangements. Senior students will guide parents and guests to their seats.

School Progress Reports

Ensure student progress reports are accurately prepared and signed by the headmaster.

Donor Engagement

Approach potential donors to contribute materials like chairs, tables, prizes, or food items. Ensure transparency and proper acknowledgment of their contributions.

5. Event Logistics

Seating Arrangements

Neatly arrange seating areas with clear directional signage for parents and dignitaries. Volunteers will assist guests to their seats.

Stage & Audio-Visual Setup

Set up the stage with a public address system and test all AV equipment. Decorate the stage with banners and flowers.

6. Cultural Activities & Parent Competitions

Cultural Events

Select students and parents for performances like songs or dances. Ensure sufficient practice time.

Competitions

Organize class-wise Rangoli competitions for mothers and a Tug of War for fathers, ensuring designated areas and necessary materials are ready.

7. Subhadin Bhojan & Water Arrangements

Food Preparation

Ensure hygienic food preparation with the help of mid-day meal workers. Use eco-friendly materials like paper plates and glasses for serving meals.

Water Supply

Set up water stations in every classroom and common area, with student volunteers assisting parents and guests.

8. Discipline & Parking

Discipline

Train student volunteers on proper behavior and use the services of NCC, Scouts, and Guides (if available) to help monitor the event.

Parking

Designate specific areas for guest parking with clear directional signage to maintain order.

9. Press & Media Coverage

Invite local media to cover the event. Prepare press releases highlighting the school’s achievements and event details. Promote the event on social media for broader visibility.

10. Medical Support

Ensure an Auxiliary Nurse Midwife (ANM) is present with a first aid kit for emergency situations.

Post-PTM Activities

Feedback Collection

Set up a suggestion box to collect feedback from parents and guests.

Cleanup and Debrief

Ensure thorough cleanup of all event areas. Organize a debrief session with all committees to discuss feedback and areas of improvement.

By following these steps, your Mega PTM will be a resounding success, helping to foster a stronger bond between parents, teachers, and the broader school community.